To whom it may concern according to Regulation (EU) 2016/679 (General Data Protection Regulation)

Data protection policy 

In line with the relevant legal requirements.

We, the Jacobi Carbons GmbH, promptly inform you in the following paragraphs about the Article 13 of the EU General Data Protection Regulation (“GDPR”).

We gladly fulfill this obligation and would like to inform you transparently and in detail about which personal data about you can be stored by us.

The aim of the following explanations is to describe which data we process for which purpose and which rights you have in relation to it.

 

Name and address of the responsible entity

Responsible person(s) according to GDPR respectively, the valid national data protection laws of the European member states as well as other national regulations, which concern the data protection, is:

Jacobi Carbons AB
Slöjdaregatan 1, SE-393 53 Kalmar,
Sweden
represented by the Chief Executive Officer
Remko Goudappel.  Phone: +46 480 417550 Mail: remko.goudappel@jacobi.net

Name & Address Of Data Protection Officer

The data protection officer of the responsible entity is:

Allan Royston
Jacobi Carbons Limited,
Moss Estate, Leigh
WN7 3PT, United Kingdom
Telephone: +44 1942 670 600
Mail: allan.royston@jacobi.net

 

Processing of personal data

Scope of the data

Processing of personal data takes place only as far as necessary. We will primarily seek the consent of the data subject users, unless this is excluded for factual reasons and / or there is a legal permission standard that justifies the processing.

 

Legal basis for processing

Processing shall be lawful only if and to the extent that at least one of the following applies:

  • the data subject has given consent to the processing of his or her personal data for one or more specific purposes;
  • processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;
  • processing is necessary for compliance with a legal obligation to which the responsible entity is subject;
  • processing is necessary in order to protect the vital interests of the data subject or of another natural person;
  • processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the responsible entity;
  • processing is necessary for the purposes of the legitimate interests pursued by the responsible entity or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

Deletion of data and storage duration

In case of discontinuance of use for the personal data of the concerned person, it will be deleted or blocked. An obligation of storage may also be imposed by European or national laws or regulations. As soon as the legal storage period ends, we will delete the corresponding personal data immediately.

Website and logfiles

Description and scope of processing of personal data

When our website is accessed by data subjects, some data is automatically collected via the calling system. At this point, we would like to inform those affected about which data is concerned:

Browser type and version, operating system, service provider, IP address Date and time of access, originating website (last selected address), initial website

This data is also stored in log files of our computer systems. In this case, the data will not be merged with other personal data of the user. This data is also stored in log files of our computer systems. IP addresses or other data that would make the user determinable will not be saved. In this case, the data will not be merged with other personal data of the user.

Legal basis for data processing

The storage of the data and the log files finds has its legal basis in GDPR Art. 6 para. 1.

Purpose of processing

The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. To do this, the user’s IP address must be kept for the duration of the session.

Storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

For these purposes, our legitimate interest in the processing of data according to GDPR Art. 6 para. 1. The standard also provides the legal basis for the processing.

Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. In the case of collecting the data for providing the website, this is the case when the respective session is completed. Otherwise, we process your data only as long as this is necessary for the fulfillment of our contract with you or any legal obligations oblige us to do so.

In the case of storing the data in log files, this is the case after no more than seven days. An additional storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

Objection and removal possibility

Since the data collected for the functionality of the website for the operation of the website are mandatory, there is no possibility of objection from the user’s side.

Contact and portal

If you use our electronic contact form or our portal, the data which you enter in the corresponding mask will be collected.

In addition, the IP address of the user, as well as the date and time of the request are stored.

For the processing of services, it may come to surveys of name, address, company, e-mail address, as well as in individual cases other data, as far as this is necessary for the contract.

For the processing of the data, your consent is obtained during the submission process and reference is made to this privacy policy.

If you send us an e-mail, personal data will be stored, which you specify in the message.

The processing is only for the purpose of communication with you. As far as you use the portal, the data will be processed to manage your access and offer the services.

 

If consent is given, the legal basis for the processing is GDPR Art. 6 para. 1.

Regarding the transmitted data, the legal basis is GDPR Art. 6 para. 1. If the establishment of a pre-contractual agreement is to be initiated, the legal basis for the processing is GDPR Art. 6 para. 1. If you order services on the portal, the legal basis isGDPR Art. 6 para. 1.

The personal information you enter will only be used to contact you. As far as you log in to our portal, we use the data to assign you your access and to ensure the functionality of the portal. Therefore, we have the required legitimate interest in processing.

If other data are transmitted during the contact, which allow a personal reference, this serves to prevent misuse of the contact portal and secure the system.

We will delete the data immediately when the above mentioned purposes for data processing are achieved, in relation to the data from the online portal, when statutory retention periods end.

If you enter personal information in the contact form or send us an email, the purpose is achieved when our communication ends, as your request has been finally clarified.

The personal data collected for security reasons will be deleted after one week.

You have the right to withdraw your consent at any time without giving reasons. Even if you contact us by e-mail, you may object to the storage of your data. Further contact by us is no longer possible in this case. The contradiction can be communicated to us in any form, for example, by contacting the previously mentioned data protection officer.

Cookies

The use of our website is done with the help of so-called cookies. These are text files that are stored in your web browser and system. If the website is accessed, such a cookie can be installed in the system and browser. It contains information that allows the exact browser to be identified when the same website is accessed again.

Cookies are used to make our website better and clearer for you. This applies to articles in the shopping basket or log-in information. The cookies also allow an evaluation of the movement on the website. Also what you are looking for, how often you go to which page or which offers you use, can be recorded. There is no connection with other data about you. In addition, the data is pseudonymized so that you can no longer be assigned.

The legal basis for the processing of personal data using cookies is GDPR Art. 6 para. 1

We would like to inform you about the purpose of cookies. Technically necessary cookies serve to simplify the use of the site. The presentation of some parts of our site would otherwise not be possible. It may also be necessary for your browser to be recognized for the applications to work on our website.

The evaluation functions serve to improve the quality of our digital offer. We can thus learn more about the use of our offers, in order to constantly expand and optimize them.

The above mentioned purposes constitute our legitimate interests in according to GDPR Art. 6 para. 1

 

Since cookies are stored on your system and that data is sent to us, you should decide whether you want this or not. You can prevent cookies by changing the settings on your browser. Cookies can also be deleted in your settings at any time – even automatically. However, this may mean that you can no longer use some functions on our website.

Google Analytics

We have installed on this website a plugin with features of the web analytics service Google Analytics, provided by Google Inc., 1600 Amphitheater Parkway Mountain View, CA 94043, USA.

The software allows an evaluation of the movement on the website. Also, what you are looking for, how often you go to which page or which offers you use, can be recorded. There is no connection with other data about you. In addition, the data is pseudonymized so that you can no longer be assigned.

The legal basis for the processing of personal data using cookies is GDPR Art. 6 para. 1

The evaluation functions serve to improve the quality of our digital offer. We can thus learn more about the use of our offers, in order to constantly expand and optimize them.

The above mentioned purposes constitute our legitimate interests according to GDPR Art. 6 para. 1

Data will be stored to allow an evaluation of your use of the website. The usage data amongst others are transmitted and stored at a Google server in the United States of America.

For your protection, we use the ability to anonymize the IP address so that your IP address is truncated by Google within member states of the European Union or other parties to the Agreement on the European Economic Area before they are transmitted to the United States of America , Google also complies with the regulations of the Privacy Shield. More information about the Privacy Shield can be found at privacyshield.gov.

 

In rare cases, the full IP address can be sent to a Google server in the United States and then truncated. Google evaluates the site usage information on our behalf to provide site activity overviews and other web-related services to us. There is no merge of Google’s IP address with other data.

 

You can prevent cookies from being saved if you change the settings of your browser. However, this can lead to restrictions in the functionality of the website.

Another way to prevent the processing of data generated by the cookie that relates to your use of the site by Google is to click on the following link to download and install the available browser plugin: https://tools.google.com/dlpage/gaoptout?hl=en

Furthermore, they can prevent processing by Google Analytics by clicking on the following link. In this case, a so-called opt-out cookie is inserted. This processing your data during your visits to us in the future.

Disable Google Analytics

If you would like further information, please refer to the Google Privacy Policy for the Analytics Software at: https://support.google.com/analytics/answer/6004245?hl=en

Rights Of Affected Persons

As long as the personal data is processed by you, you are according to the GDPR a so-called affected person. In this case, you have the following rights towards the responsible entity, this includes also the right to negative information, if we have not saved anything about you.

Right To Information

In addition to providing information on whether any data has been stored about you, you have a general right to information. When processing your personal data, you can request information about the following information:

According to the legal wording according to GDPR Art. 15, we will inform you at your request about the purposes for which the personal data are processed; the categories of personal data that are processed; the recipients or categories of recipients to whom the personal data relating to you have been disclosed or are still being disclosed; the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage.

We will also point out the existence of a right to rectification or deletion of personal data concerning you, a right to restriction of processing by the responsible entity or a right to object to such processing; in addition to the existence of a right of appeal to a supervisory authority, we also inform you about all available information on the origin of the data if the personal data are not collected from the data subject; and, where available, the existence of automated decision-making including profiling under GDPR Art22 para. 1 and para. and, at least in these cases, meaningful information about the logic involved and the scope and intended impact of such processing on the data subject.

You also have the right to know if your personal information is being transferred to a third country or to an international organization. If this is the case, we will inform you about the appropriate guarantees for submission according to GDPR Art. 46.

Right To Rectification

The right of rectification and the new right of completion are guaranteed if personal data about you is incorrect or incomplete. The correction is made immediately, which means without any undue delay by us.

Right To Restriction Of Processing

You have the right to restrict processing. In this case, your data will only be saved and no longer used. According to the wording of the law, you can assert this right if you deny the accuracy of your personal information for a period of time that enables the responsible entity to verify the accuracy of the personal data; if the processing is unlawful and you refuse to delete the personal data and instead request the restriction of the use of personal data; if the responsible entity no longer needs the personal data for the purposes of the processing, but you need them for the assertion, exercise or defense of legal claims, or if you have objected to the processing under GDPR Art21 para1 and is not yet determined, whether the legitimate reasons of the responsible entity outweigh your reasons.

As far as the processing of your personal data has been restricted, this data may only be used with your consent or to assert, exercise or defend legal claims or to protect the rights of another natural or legal person or for reasons of important public interest, with the exception of the above-mentioned simple storage Union or a Member State.

As soon as we want to work with the data again, the limitation of the processing should be canceled, you will be informed.

Right To Deletion

You have the right to delete your data, as far as one of the following cases is applicable. We will delete your personal data without delay if the personal data relating to you for the purposes for which they were collected or otherwise processed are no longer necessary, if you revoke your consent to the processing in accordance with. GDPR Art. 6 para. 1 lit. a or Art. 9 para. 2, and there is no other legal basis for processing, or if you according to GDPR art 21 para. 1  object to the processing and no justifiable reasons for the processing exist, or if you according to GDPR. art 21 para. 2 object to the processing.

 

If the personal data concerning you have been processed unlawfully. If the deletion of the personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the responsible entity is subject. If the personal data relating to you have been collected in relation to information society services offered according to GDPR Art. 8 para.1.

Right To Be Forgotten

If the responsible entity has made the personal data concerning you public and is acc. GDPR Art17 para 1, it shall take appropriate measures, including technical means, to inform data controllers who process the personal data that you have been identified as being affected, taking into account available technology and implementation costs requesting deletion of all links to such personal data or of copies or replications of such personal data.

Exceptions To The Tight To Cancellation

The right to delete may be restricted. This is the case if the data is required for the following purposes: namely, according to the wording used to exercise the right to freedom of expression and information; to fulfill a legal obligation required by the law of the Union or of the Member States to which the responsible entity is subject, or to carry out a task of public interest or in the exercise of official authority conferred on the responsible entity; for reasons of public interest in the field of public health pursuant to GDPR Art. 9 para 2. and Art. 9 para 3; for archival purposes of public interest, scientific or historical research purposes or for statistical purposes acc GDPR Art89 para 1.to the extent that the right referred to in subparagraph (a) is likely to render impossible or seriously affect the achievement of the objectives of that processing or to assert, pursue or defend rights.

Right to Information

You, as the affected person, have the right to request the personal data that you have provided to a responsible entity in a structured, common and machine-readable format. In addition to this, you have the right to send this data to a third party of your choice. The person in charge will not prevent you from transferring the data to the new person responsible, provided that the processing is based on a consent in accordance with GDPR Art. 6 para. 1 or Art. 9 para. 2 or on a contract acc. Art. 6 para. 1 and processing is done using automated procedures. Insofar as this is technically feasible and the freedoms and rights of other persons are not affected by this, you also have the right to transfer your personal data directly from the original responsible person to the new responsible person.

However, the right to data portability does not apply in all cases. If the processing of your personal data is necessary for the performance of a task that is in the public interest or in the exercise of public authority delegated to the responsible entity.

Right to Objection

You have the right to object to the processing in different situations. You are therefore informed that you have the right at any time to object against the processing of your personal data, which is carried out on the legal basis of GDPR Art. 6 para. 1and to file your objection with the responsible entity;

The same applies to profiling. In this case, personal data of the person concerned will no longer be processed, unless the responsible entity can prove that there are compelling reasons worthy of protection that outweigh your interests as a data subject and your rights and freedoms. Likewise, processing may continue if it serves to assert, exercise or defend legal claims.

When processing your personal data for direct mail you continue to have the right to object at any time to processing for such advertisement.

The same applies to profiling, in the event that it is associated with such direct mail.

If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

You have the right, in connection with the use of information society services, to exercise your opposition through automated procedures that use technical specifications. The regulations and your rights under Directive 2002/58 / EC remain unaffected.

Right to revoke the data protection consent declaration

You have the right to revoke your consent at any time without any given reason. The revocation is basically only for the future. This means that the revocation of the declaration of consent does not render the previous processing illegal until the revocation of the consent.

Automated decision on an individual basis including profiling

You have the right not to be subject to a decision based solely on automated processing, to the extent that it has legal effect or similarly appreciably affects you. This also applies to corresponding profiling. An exception to this is, to the extent that the decision is necessary for the conclusion or performance of a contract between you and the responsible entity, allowed by the Union or Member State legislation to which the responsible entity is subject, and that legislation is adequate to safeguard your rights and responsibilities Freedoms and your legitimate interests or with your express consent.

These decisions may not be based on special categories of personal data pursuant to GDPR Art. 9 para.1, on so-called sensitive data, unless GDPR Art. 9 para 2. applies and reasonable measures have been taken to protect the rights and freedoms as well as your legitimate interests.

Concerning the cases referred to in the two previous paragraphs, the responsible entity takes appropriate measures to uphold the rights and freedoms and your legitimate interests. This includes at least the right to obtain the intervention of a person by the responsible entity, to express one’s own position and to contest the decision.

Right to complain to a supervisory authority

You have the right to complain to a supervisory authority. The supervisory authority responsible for you is that of your place of residence. In addition, you have the option of claiming any other remedies before administrative or civil courts.

The regulator where you filed your complaint will be pleased to inform you of the current status of the results and to provide you with any legal remedies.

We hope that this privacy policy, is well understood and was explained to your satisfaction. If you have any further questions about our data processing, please contact our data protection officer named above.